Smooth start
MMS - Module Management System
Initial consultation
We will familiarize you with how the initial consultations work.
1. What do I want to solve and why 🧭
Identification of the main challenges: which processes do you want to improve (request registration, approval workflow, document management, reporting, etc.).
Strategic goals: e.g. speeding up approval cycles, reducing manual interventions, increasing transparency of activities, better audits.
2. Where we have problems 🚧
Bottlenecks: manual tracking of task status, loss of documents, inconsistent processes across departments.
Pain points: Long waiting times for approvals, duplication of data, lack of visibility.
3. What and how we work now 🛠️
Current tools: excel, email, sharepoint folders, intranet portals, ad hoc scripts.
Processes: description of existing workflows (e.g. email circuits, physical signatures, ad hoc meetings).
4. What we hope for 🎯
Benefits of MMS: Centralization of agendas, automatic notifications, comprehensive reporting, integration with M365.
Measurable goals: X% reduction in approval time, 100% coverage of key processes, increased user satisfaction.
5. Number of users 👥
Power users: users with administrative or process roles (e.g. process analysts, team leaders) - estimated 10-20 people.
Standard users: all others (contracting officers, approvers) - estimated 100-200 people.
External users: suppliers or partners who will be temporarily involved in some processes - in the order of dozens.
6. Data sources for the agendas addressed 🗂️
Existing databases: SQL Server, Oracle, SharePoint Lists.
External systems: DevOps, ERP, CRM, internal document storage.
Import requirements: One-time import of historical records, direct API connection to key sources.
7. Our infrastructure 🖥️
On-premises: virtualized servers (VMware/Hyper-V), Windows Server, SQL Server, Active Directory. Cloud: Azure Subscription with Entra (Azure AD), or Office 365/Microsoft 365 environment.
Network and security: VPN, firewalls, regular backups, monitoring.
8. Form of approval for MMS acquisition ✅
Internal process: Presentation of project plan, ROI analysis, approval by management/responsible persons, signing authority.
Key milestones: Fixing requirements → implementation → testing and training → acceptance → production deployment/pilot → support/development
We will introduce you to the application and the modules available to you from the start.
Application guide 🗺️
We will introduce you to the application, explain its key benefits for your business, and suggest the most suitable licensing model based on your specific needs.
Ready-made modules 🧩
Presentation of ready-made modules for recording and approving various types of requests, document agendas, and task planning and tracking.