MMS by Usage Type and Operating Model
Licensing Plans
Choose the MMS licensing model that best fits your requirements, operational needs, and the size of your organization or team.

Guide
One platform. Different deployment scenarios based on the size and type of organization.
Choose the Right MMS Operating Model
Select the MMS deployment model based on the level of control you need, your operational requirements, and the size of your organization and team.
Customer-Hosted License
Maximum control over the system and your data
Benefits
- Full control over cloud infrastructure, data, and system architecture
- The license and operating environment are fully managed by the customer
- High flexibility for customization, integrations, and functional expansion
Best suited for
- Organizations with strong internal IT capabilities
- Environments with strict security and compliance requirements
- Long-term solutions that are internally maintained and continuously developed

Online licence
A balanced approach to control and operational cost
Benefits
-
A dedicated environment with lower operating costs than a fully self-managed cloud
-
The license remains customer-owned, while the cloud environment is provided as a managed service
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A high level of customization and broad integration options
Best suited for
-
Mid-sized and large organizations
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Teams that prefer rented cloud infrastructure and managed services
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Organizations seeking the right balance of control, flexibility, and operating cost
SaaS
A fast start without the burden of operations
Benefits
-
Low upfront cost and immediate availability
-
Operations, updates, and security are fully handled by the provider
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Flexible scaling without infrastructure commitments
Best suited for
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Small and mid-sized companies, branches, or individual teams
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Fast pilots and temporary projects
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Organizations that do not want to manage administration, operations, or maintenance internally

Functional Differences Between Licensing Models
All licensing models share the same functional foundation.
The differences lie mainly in the level of customization, integration, and operations.
Features
Configuration
Customization
Integrations
Microsoft 365 & Teams
Cloud
AI Services
Operations and Governance
Online
✔️✔️✔️
✔️✔️✔️
✔️✔️
✔️✔️✔️
Provider-Hosted
✔️✔️
✔️✔️
Customer-Hosted
✔️✔️✔️
✔️✔️✔️
✔️✔️✔️
✔️✔️✔️
Customer-Owned
✔️✔️✔️
✔️✔️✔️
SaaS
✔️✔️✔️
-
-
✔️
Shared
✔️
✔️
What MMS Includes in Every Option
Included across all licensing models.
- Request tracking and management
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Project management
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Document and document set management
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Agenda collections
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Aggregation dashboards and overview panels
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Workflows, notifications, and approvals
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Task planning and tracking
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Role and permission management
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Cross-content search
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Integration with Microsoft 365 and Microsoft Teams
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Data management and administration
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Agendas, projects, and collections
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Predefined modules and templates
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AI services and intelligent content workflows
Would you like to see how MMS works in practice or which modules you can use?
Not sure which model is right for you?
We can help you choose the right licensing model based on your processes, IT setup, and planned growth.